Privacy Policy

This privacy policy sets out how HVS and HVS Hodges Ward Elliott use and protect any personal information it collects:

HVS and HVS Hodges Ward Elliott are committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using our services, then you can be assured that it will only be used in accordance with this privacy statement.

HVS and HVS Hodges Ward Elliott may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 24th May 2018.

This applies to information we collect about:

  • Visitors to our websites;
  • People who use any of our services, subscribe to our newsletters or request articles
  • Applicants for jobs
  • Current and former employees.

Security
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

Links to other websites
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites, and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

E-newsletters
We use a third-party provider, Aurea Lyris, to deliver our monthly e-newsletter. We gather statistics around email opening and clicks using industry standard technologies including clear gifs to help us monitor and improve our e-newsletter.

Users of our services
HVS and HVS Hodges Ward Elliott offer a number of expert services to our global customers; We hold details of all those who have requested our service in order to provide it. However, we only use these details to provide the professional service the person has requested and for other closely related purposes, for example, to carry out a survey to find out if they are happy with the service they have received.

Email
Any email sent to us, including any attachments, may be monitored and used by us for reasons of security and for monitoring compliance with office policy. Email monitoring or blocking software may also be used. Please be aware that you have a responsibility to ensure that any email you send to us is within the bounds of the law.

Job applicants, current and former employees of HVS and HVS Hodges Ward Elliott
When individuals apply to work at HVS and/or HVS Hodges Ward Elliott, we will only use the information they supply to us to process their application and to monitor recruitment statistics. Where we want to disclose information to a third party, for example to take up a reference or obtain a Criminal Record check, we will not do so without informing them beforehand unless the disclosure is required by law.

The personal information of unsuccessful candidate is held securely until it is destroyed or delated in accordance with our retention schedule.

Once a person has taken up employment with HVS and HVS Hodges Ward Elliott, we will compile a file relating to their employment. The information contained in this will be kept secure and will only be used for purposes directly relevant to that person’s employment. Once their employment has ended, we will retain the file in accordance with the requirements of our retention schedule and then delete it.

Complaints or queries
HVS and HVS Hodges Ward Elliott strive to meet the highest standards for collecting and using personal information. For this reason, we take any complaints we receive about this very seriously.

Access to personal information
Individuals can find out if we hold personal information by making a ‘request, in the first instance, to our information management team, at the address below;

By email
information@hvs.com

By mail
The Information Officer
HVS
1400 Old Country Road
Suite 105N
Westbury, NY, 11590
United States of America

By telephone
+1 (516) 248-8828

If we do hold information about you we will:

  • give you a description of it;
  • tell you why we are holding it;
  • tell you who it could be disclosed to; and
  • let you have a copy of the information in an intelligible form.

We will also consider any request you make to have information we hold deleted.